Upload. Review. Approve. Every Document — Every Time.
Instead of sending document drafts by email, collecting feedback in tracked changes across multiple versions, losing comments in email threads, and having no clear record of who approved what and when, teams get a structured workflow that routes every document to the right reviewers, collects comments in one place, and records every approval decision.
Users can upload documents, route them for review and approval, collect comments, maintain version history, track status, and notify stakeholders.
A single document approval system that helps your business:
Documents are uploaded once to a central system and routed to the right reviewers automatically — eliminating email thread fragmentation and ensuring every reviewer receives the correct version.
All reviewer feedback is recorded in a single comment thread against the document — with the reviewer's name, date, and the specific clause or section referenced.
Every revision is uploaded as a new version linked to the same document record. The version history shows every draft, who reviewed it, what was changed, and when each version was approved or superseded.
Every document has a current stage displayed — draft, in review, revision required, approved, or archived — visible to all stakeholders without needing to ask for a status update.
Every approval is recorded with the approver's name, role, date, and any final comments — creating a verifiable record of who authorised each document and when.
An overview of all active documents by status — draft, in review, revision required, pending final approval, and approved — with assigned reviewers and days in current stage.
A complete view of each document — including the current version, approval status, assigned reviewers, comment thread, version history, and the full approval audit trail.
A structured interface where reviewers add, edit, and resolve comments — with the reviewer's name, date, and the referenced section or clause clearly recorded.
A chronological record of every version uploaded — with upload date, uploaded by, a change summary, and the review outcome for each version.
A documented record of every approval decision — including the approver's name, role, date, and any final comments — forming the official approval record for the document.
Automatic email or in-app notifications sent to the relevant stakeholders at each stage — ensuring no action point is missed and every party is aware of the document's current status.
A summary of all documents currently awaiting review or approval — with document name, assignee, days in stage, and deadline — for workflow management.
A searchable store of all approved documents — with their full version history, comment logs, and approval records — accessible for reference, audit, and regulatory review.
The document owner uploads the file, assigns a category and reference number, and configures the review workflow — selecting reviewers and approvers in the required sequence.
The document is submitted to the first reviewer. The reviewer receives a notification with a link to the document and the review deadline.
The reviewer reads the document, adds comments with section references, and either approves the version for progression or requests revisions — summarising the required changes.
The owner addresses the reviewer comments, uploads a revised version with a change summary, and resubmits it for review. The new version is linked to the same document record.
Once all review stages are complete, the document is presented to the final approver. The approver reviews the current version and comment resolution history, then gives final sign-off.
All stakeholders receive a notification of the approval. The approved document is marked as final and archived — with the complete version history and approval record retained.
Approved documents are accessible to authorised users through the archive. Any subsequent revision creates a new document workflow, with the previous approved version retained in the history.
The solution ensures document integrity and maintains a complete, verifiable approval record.
Documents cannot skip a review stage. Each stage must be completed — with an explicit approval or revision decision — before the document progresses to the next reviewer.
When a new version is uploaded, it is automatically linked to the existing document record as the current version. Previous versions are retained in the history and marked as superseded.
Comments must be resolved or acknowledged before the document can progress to the next stage — ensuring no reviewer feedback is overlooked or silently ignored.
Approval sign-offs cannot be deleted or modified after they are recorded. The approval record is retained permanently with the document — regardless of subsequent revisions.
Reviewers who have not acted within the configured review window receive an automatic reminder. The document owner and workflow administrator are notified if a deadline is missed.
Documents can only be viewed and reviewed by users assigned to the relevant workflow — ensuring confidential drafts are not accessible to unauthorised parties.
Manages contract and policy review workflows, tracks comment resolution, provides sign-off on legally sensitive documents, and accesses approved document archives for reference and dispute management.
Reviews compliance-related documents, records formal approval decisions, and accesses the complete audit trail for regulatory submissions and internal compliance reviews.
Routes operational process documents and SOPs through the correct review chain, tracks approval status, and maintains an approved library of current procedures.
Reviews financial agreements, procurement documents, and expenditure approvals — with a full audit trail of every review and approval decision.
Uploads documents, configures workflows, monitors review progress, responds to revision requests, and receives final approval confirmation.
Reviews and approves high-value documents, monitors pending approval queues for strategic documents, and accesses the approval archive for board and regulatory reporting.
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