Request Leave. Check Your Balance. Know the Answer — Today.
Instead of sending leave requests by email, waiting for a reply, checking leave balances from HR, and not knowing whether a request has been approved until someone remembers to respond, employees and managers get a self-service portal where requests are submitted, reviewed, and confirmed in one place — with complete visibility of balances, history, and team availability.
Employees can submit leave requests, select leave types, view balances, receive manager approval or rejection, and track request status.
A single leave portal that helps your business:
Employees submit requests in seconds through the portal — selecting dates from a calendar, choosing the leave type, and adding any relevant notes — without drafting an email or waiting for an out-of-office acknowledgement.
Employees can see their current balance for every leave type at any time — without calling HR, sending a message, or waiting for the monthly payslip to check.
Managers see all pending requests in a structured queue, alongside the team availability calendar — giving them the context to make fast, informed decisions without toggling between email and a spreadsheet.
Employees can see exactly where their request stands at any moment — submitted, pending, approved, or rejected — without following up with anyone.
The system calculates leave balances continuously — accounting for approved leave, cancelled requests, carry-forward days, and accruals — reducing manual HR reconciliation at period end and preventing balance disputes.
A personal view showing current leave balances by type, pending requests, upcoming approved leave, and a summary of leave taken this year.
A simple form where employees select the leave type, choose dates from a calendar, confirm the number of working days, and add a reason — with a real-time balance check before submission.
A list of all pending leave requests for the manager's team — with full request details, the employee's current balance, and the team calendar impact view for each request.
A calendar view showing all approved and pending leave across the team — enabling managers to assess availability and avoid multiple team members being absent at the same time.
A per-employee view of entitlement, days taken, days remaining, and any carry-forward for each leave type — updated in real time as requests are approved or cancelled.
An HR-level view of leave volumes across all employees, departments, and leave types — with absence rate indicators and comparisons across periods.
A structured summary of leave taken by employee, department, and leave type for a selected period — for payroll input, HR analysis, and absence pattern management.
A report covering opening balances, leave taken, carry-forward days, and closing balances for every employee — for annual HR reconciliation and payroll cut-off processing.
The employee opens the portal, selects the leave type, chooses the date range, reviews the working days and balance impact, adds a reason, and submits the request.
Before submission, the system validates that the employee has sufficient balance for the requested leave type and that the dates do not conflict with any existing approved leave.
The request is routed to the line manager, who receives a notification with the request details, the employee's remaining balance, and the team calendar for the requested dates.
The manager reviews the request in context of team availability and approves or rejects it with a reason. The decision is recorded with the date and the manager's name.
The employee receives an instant notification of the approval or rejection. If rejected, the reason is visible in their leave history for reference.
On the first day of the approved leave, the balance is updated to reflect the days taken. Cancellations before the leave date restore the balance automatically.
HR accesses the organisation leave dashboard, generates period reports, manages balance adjustments for exceptions, and exports payroll-relevant data at each pay period.
The solution ensures leave policy is applied consistently and balances are always accurate.
A leave request cannot be submitted if the employee does not have sufficient balance for the selected leave type — preventing over-drawing of leave entitlement.
The system checks for overlap with any existing approved leave for the same employee before allowing the request to be submitted — preventing double-booking of the same dates.
Leave requests that do not meet the configured advance notice requirement for a given leave type are flagged before submission — reminding the employee of the policy before the request reaches the manager.
Requests that have been in the manager's queue beyond the configured response window trigger an automatic reminder to the manager — preventing requests from sitting unanswered.
Cancellations of approved leave must comply with the configured minimum cancellation notice requirement. Late cancellations that breach the policy are flagged for HR review.
Any manual adjustment to a leave balance by HR is recorded with the adjusting user's name, date, reason, and the before and after balance — maintaining a complete and auditable balance history.
Submits leave requests in seconds, checks balances without contacting HR, tracks request status in real time, and has a complete personal leave history accessible at any time.
Manages pending leave requests in a structured queue, views team availability context, approves or rejects requests with a documented reason, and monitors team absence patterns.
Maintains the leave policy configuration, manages balance adjustments, monitors organisation-wide leave patterns, generates payroll data exports, and conducts year-end reconciliations.
Accesses leave data relevant to salary calculations — including unpaid leave, leave encashment, and excess leave deductions — for accurate payroll processing each period.
Reviews department-level absence rates, leave utilisation patterns, and workforce availability data to support resource planning and people management decisions.
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